The AIRE Centre is seeking a highly organised, proactive, and efficient Executive Assistant to support the AIRE Centre Western Balkans Programme Director. The ideal candidate will be based in Belgrade and capable of representing the organisation at events as appropriate. This role requires someone who thrives in a fast-paced environment, managing multiple briefs, attending events, and communicating effectively with team members. The position involves handling correspondence, staying on top of emerging trends, and utilising new technologies, including generative AI, to enhance the Director’s work.
Key Responsibilities:
Administrative Support:
- Manage the Director’s calendar, schedule appointments, and organise meetings across different time zones.
- Handle daily communications.
- Prepare and edit documents, reports, presentations, and correspondence.
- Stay up to date with the latest technologies, including generative AI, to streamline
- processes and supports the Director’s work.
Project Coordination:
- Assist with the Director’s involvement in various briefs, ensuring timely follow-up on
- actions and coordination with internal and external teams.
- Conduct research and gather information to support ongoing projects, particularly
- those related to human rights, gender equality, and sustainability.
- Liaise with stakeholders to foster partnerships and maintain communication across
- multiple initiatives.
Travel and Attendance:
- Support the Director with travel arrangements and attend events, conferences, and meetings as needed.
- Represent the Director and the organisation effectively at events, ensuring continuity
of communication and action.
Communication and Public Relations:
- Assist with the preparation of speeches, presentations, and other public-facing
materials for the Director’s engagements.
The role offers an exciting opportunity to engage with a variety of projects focused on human rights, gender equality, governance, and sustainability in the Western Balkans region.
Required qualifications and experience:
The following are required qualifications for the role:
- Bachelor’s degree in business administration, communications, international relations, or a related field.
The following experience is required:
- Minimum of 3-5 years of experience in an executive assistant or similar role, preferably within NGOs, consultancy firms, or international organisations.
How to Apply: Submit your CV, motivation letter, contact details of three referees, and availability/commencement date by midnight on October 4, 2024, to info@airewb.org with the subject line “Application for Executive Assistant Position”.
For more detailed information about the position and application process, please visit this link.
